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Printing Estimating System Overview
- Each quote
in the Presstimator begins with the Job Specifications (Specs)
section which asks detailed questions about the following: Format,
Sections, Composition, Proofing, Film, Paper, Ink, Plate Changes,
Folding, Skids, Bundles, Cartons, Inserting (Sections and/or Preprints),
Bindery, Finishing, Mailing, and Delivery. These Specs screens
are deliberately designed so that the information can be taken
by anyone, regardless of their press knowledge, even while on
the phone with the customer. The estimator can then use the Specs
to complete the quote at a later time, by making specific decisions
and selections, such as press, stocks, waste factors and markup.
- The logical
Tab organization allows for easy navigation through topics. A
quote is typically prepared by starting with the first Tab (Customer)
and proceeding from left to right. However, the user can return
to any screen at any time (by simply clicking on the Tab name)
to review or modify previous entries.
- Save time
by creating customizable 'Request
A Quote' Web Forms on your website for potential customers
or in-house sales staff to enter job specifications through their
browser.
- Sophisticated
data handling enables multiple quantities, multiple sections,
multiple stocks and inks within each section and multiple configurations
for plate changes and computer-to-plate capabilities.
- Job Formats
include: Sheet, Standard, Tab, Flexi, Book and Double Parallel.
You can combine your sheet-fed job (covers and/or inserts) and
web offset (coldset or heatset) into a single quote and mark each
up separately within an estimate.
- Within a
single Quote, you can enter an unlimited number of additional
page counts (each with various paper stock and color configurations),
which can be used in combination with multiple quantities, to
generate multiple estimates. A complex pricing quote which used
to take all day to generate can now be created in minutes! The
reports generated from the multiple page counts and multiple quantities
gives the customer a complete snapshot of the pricing for all
requested scenarios.
- Each section
of a job can be printed Collect (1 impression = 1 copy) or
Straight (1 impression = 2 copies) and you can also select multiple
"Out" products for complete flexibility.
- Completely
customizable costs and settings can be adjusted at any time, either
globally (Shop Settings) or for a specific quote (Quote Settings),
to handle any size shop and any size job. Handles both Heatset
and Coldset presses.
- Handles
both Metric and English/U.S. units of measurement. You can select
whether Shop Settings should be displayed in Metric units and
you can choose the units for individual Quotes as well.
- Identification
of Defaults in Shop Settings for commonly used values minimizes
key strokes. Multiple printing plants are handled in a single
database. You can specify defaults throughout an entire plant
or specifically for a printing location within a single plant
(i.e. coldset press vs. heatset press).
- Summary
screens break costs down into categories (Materials, Labor, Finishing,
Misc.) and allows over 30 items to be marked up separately. Sets
of markup values (Markup Schemes) can be stored and recalled for
future quotes, making "what-if" scenarios easy to create. The
Profit Calculator in Shop Settings helps the user determine the
correct markup needed to achieve a desired profit. This Profit
Calculator can be used to quickly and easily create complete Markup
Schemes such as "10% Profit" or "20% Profit".
- Use the
Override button to change values and make substitutions without
affecting the Job Specs to create "what-if" scenarios. A red flag
reminds you of the change.
- The Presstimator
not only calculates costs and profits, but also the amount of
materials needed and time required by department.
- Import/Export
Capabilities.Allows users to share quote, customers and Shop Settings.
Shop Settings standards can be established and shared among all
shop locations/estimators.
- Multiple
users can access the same database with the Multi-User/Server
add-on. Each user can be given separate permissions for modifying
Shop Settings, Quotes and accessing the Budgeted Hourly Rates
(BHR) module.
- Spaces for
Notes can be found throughout the Presstimator. In addition, each
quote has its own general notepad (Quote Notes) that can be accessed
at any time.
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